Separate your email from your to-do’s

“Your boss needs the updated PowerPoint presentation file by Tuesday. Your spouse wants to know how many vacation days you’ve got left this year. Your co-worker needs your office pool picks. Everyone gets task requests via email all day long, and it’s so easy to let these messages slip through the cracks. Whether your inbox is stuffed with two-year-old fwd’d kitten photos from Aunt Edna, or if you empty it every day and diligently file away actionable email to a ‘TO-DO’ folder – it’s still not easy to track the messages you’ve actually got to DO something about using email.” Click here to read more…

Update: I use ‘Remember the Milk [RTM]’ — the powerful todo manager with the goofy name — to manage my todos and one of the reasons why is that my todo list has an email address and if a task comes to me in email, I can forward it to that special address and the email will be added to my todos as a task and the body of the email will be converted to a note so I know what the task is about. RTM also has a great web interface, BlackBerry and iPhone apps, and interfaces with Jott! All huge reasons why YOU should use this external todo manager as well!

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Making the switch from Microsoft Office to Web apps

Image representing Bill Gates as depicted in C...
Image via CrunchBase

‘For him who has ears to hear!’ as the Good Book says. It’s possible to have a powerful computing experience without using a single Microsoft product [or paying a single penny to Bill Gates]…

“The only reason I’ve opened Microsoft Outlook or any other desktop e-mail program in the last year is to test tips. Since I added my ISP account to my Gmail in-box, and moved my Outlook appointments to Google Calendar, I get all the information I need in my browser.

Now I’m getting ready to boot Word, Excel, and PowerPoint for their Web alternatives, but before I bail on Office entirely, I stuck a toe in the Web-apps water by using the free ThinkFree Online service irregularly over the past few weeks. So far, I haven’t missed Word, Excel, or PowerPoint one bit. In fact, I appreciate the comparative simplicity of their Web counterparts, which have worked without a hitch–so far, at least.”

Click here to read more…

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Alltop a single page blog dashboard of sorts | B2B Lead Generation Blog

Gathering information via newsfeeds is a critical part of the inbox zero approach to email. It will help you get distracting newsletters out of your inbox and into a newsreader where they belong.

“If you don’t have time to search though multiple blogs I recommend you check out Alltop. The site was launched by marketing wiz, blogger, author, entrepreneur & venture capitalist Guy Kawasaki.

What’s different about Alltop? It’s really a selection of the top 50 RSS feeds (i.e. mostly blogs) in 20 categories. All that information is collected listed in a single page. Personally, I’m finding Alltop useful for keeping up with other topics I’m interested in but don’t want to spend a lot of time on.

“Where are you going to put all the great stuff you find on Alltop? My suggestion is use Google Reader to collect and organize the feeds. Reader works with Gmail as a 1-2 combination to end clutter in your inbox. Gmail is for ‘just in time’ information and Reader is for ‘just in case’. Don’t let the two get mixed together…

Email Overload: Conquer Email Backlog with Inbox 0.5

“When you finally decide you’re going to empty your inbox on a regular basis, the hardest part is getting started—most likely because you’re already buried under an avalanche of messages. Blogger Jason Clarke offers a sensible approach to that first, most difficult push towards Inbox Zero, and he calls it Inbox 0.5. Clarke says that you can cut down a huge pile of messages without losing an entire weekend by processing HALF the number of backed up messages you’ve got each day. So if you’re starting with 700, reduce that to 350 the first day. If you’ve got 400 the next day, reduce that to 200. Rinse and repeat till you’ve conquered the backlog and are just maintaining an empty inbox with new mail that arrives.” Click the title to read more…

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